Celebration Of Life Event Planning
Perfect for: This event planning package is for family members planning a celebration of life, memorial, or funeral and who want to be given options, make the main decisions and have an event planner handle the details so they can focus on other tasks and grieving.
They may or may not have a venue picked out and, usually, very few planning pieces in place. They want ideas and options to pick from, so they don’t have to search for one more thing online. They want an event planner to plan the event and run the event day so they don’t have to worry about the stress of having everything covered for the event. Often these families feel like the loss makes getting stuff done harder and want an event planner to present them with options to pick from and help them make decisions.
Does this sound like you? Let’s chat about your event.
“Lindsey worked diligently to handle things on a short timeline, but she did so with the thoughtfulness that was critical during the weeks after my father’s death. She felt like more than an event planner. She was a support for our entire family - helping us through one of the hardest moments in our lives. ”
Includes the following:
Initial phone call before booking for you to tell us about your honoree, your ideas, discuss your vision for the celebration of life memorial, and answer your questions. After that, we will send you a custom quote for your event
If you don’t have a venue selected, we can help you find and book one that feels right for you
A site visit at your venue to talk about the layout and logistics of the event including guest arrival, parking, set up for the program/service, menu selection, seating, where photos will be placed, etc. We will help you identify small details you might not have considered.
Vendor recommendations and assistance booking vendors (florist, caterer, slideshow, valet, AV needs, musicians, etc.) so that you have a group of vendors who are professional and thoughtful
Coordinate with signage artist for directional and information signs so you don’t have to worry about those details
Manage vendor communications and coordination so that you don’t have to spend your time replying to a flood of emails from vendors asking questions about logistics and details
Proofread the event website, programs, and invitations to ensure they are accurate and easy to understand
Assist with ideas and recommendations for the program/service (how many speakers, who should speak, duration, etc.) to help you create a meaningful and thoughtful program/service
Phone and video meetings as needed to answer your questions and help to keep you on track with the event planning
Create and maintain an event day timeline and distribute it to your vendors to ensure the day goes smoothly and as scheduled
The week of your event we call your vendors to confirm the details, review the timeline, and send them the finalized timeline so that everyone is on the same page and prepared
On the event day:
Arrive early with an assistant, typically before the other vendors, so we are able to answer their questions
Oversee the setup of vendors and answer their questions to ensure that the setup is perfect
Keep the day on schedule and flowing so that you can be present and not worry
Point person for questions from vendors so you are not disturbed during the event
Point person for guest questions
Placement of personal items provided by you (programs, favors, photos, guestbook, menus, memorabilia, signs, etc.) so that you don’t have to ask a friend or family member
Apply final touches to the decor so that everything is ready when guests arrive
Assist guests and family as needed
During the program/service coordinate and cue musicians, AV, photographers, videographers, and speakers so the program flows smoothly
At the end of the event collect cards and personal items and give them to a designated person to take home
Oversee vendor clean-up and breakdown at the end of the event
Bring event day ‘Fix It’ bag to handle, repair, and fix items
and more!
Investment: All our packages are custom-created for your event to honor your loved one. After a short call together to learn about your honoree, your vision for the event, what you have in place, and what you need to do, we can put together a custom quote.
Our event planning package prices are based on many factors (venue, number of guests, event design, the complexity of the event, etc.). Package prices range from $8,000- $20,000+. For a 100-person event, the average event planning package is $8,500 - $11,500.
